Meeting Plans have you Frazzled?


Perhaps you’re just been tasked with the company’s annual meeting and you have no idea where to begin.

Or maybe your a seasoned meeting and event planner and just want to brush up on your skills and

The Northstar Meetings Group, along with Successful Meetings and Meetings and Conventions Magazines offer the Meeting Planner Handbook Online.

Registration is required but the resource, bacsed on The Meeting and Event Planning Playbook by Debi Scholar and Susan Losurdo is a free resource offering “proven tips and tools you need to make your meetings a success.”

Happy planning.

Fresh Beginnings

Image:  Natasha Vasiljeva via Unsplash

Image: Natasha Vasiljeva via Unsplash

The holidays are almost over with the traditional end of the Christmas season being Epiphany on January 6.

Many of you have no doubt already packed away the decorations for next year and are settling down for the winter months.

Maybe you got a new calendar, or a new coloring book, or a new coloring book calendar.

But it’s time to look forward to what 2016 can bring.

Here at Historic Occassions we’ll be talking more about events, and event planning. What does it take to plan a successful event? What does it take to become a successful event planner?

Do you plan weddings? Parties? Conventions?

In some ways they’re all related but in many more ways they’re all different.

Join us here in 2016 as we look at great event venues, particularly historic venues in Virginia and the Southeast, and as we offer many ideas on how to make the most of your event, all while keeping within your budget.

Along the way we’ll talk about the meetings industry and the latest trends.

Give us your questions or your post ideas in the comments!

And, Happy New Year!

Five Cost Cutting Tips for Your Next Event


Working on a budget for your next meeting? Who isn’t, right?

Here are some tips to keep the budget from getting out of hand.

1) Instead of a sit-down plated dinner, consider instead a reception with heavy hors d’oeuvres, maybe a
pasta bar, or a mashed potato bar. Have an ending and starting time so that your attendees can make plans
afterward to go out and continue their evening on their own or so that they can head back to their room to

2) Take a look at what A/V you actually need for your meeting. Do you really need so many Power Points?

3) Consider trimming back on decor. Depending on your venue, you might be able to install your own. Take a
look at the room or venue that you’re using, can you enhance the features rather than hide them with
decorations? Maybe you don’t need to consider such an elaborate theme for your event.

4) Save on speaker fees by using the experts within your own organization. Sure the big names may be a draw,
but if a fellow employee can provide an entertaining and informative presentation, give them a shot. If you
do hire an outside speaker, offer them the opportunity to stay around for a book signing (and selling).

5) Can you adjust your dates? Sometimes a venue might be booked on your preferred dates, but if you can be
a bit flexible, they may just be willing to give you a deal to fill a void in their calendar.

What ways have you cut back on meeting budgets? Share your ideas in the comments.